Traineeships are “temporary periods of work experience in a professional environment during which the trainee acquires professional skills and applies what he or she has learnt in training with a view to obtaining a diploma or certificate and facilitating professional integration“.

 

1. Administrative procedures

 

An internship lasting more than 44 working days (calculate number of working days) is necessarily gratified (4.35 € per hour of internship), with the exception of salaried students only. A mobility grant (ERASMUS+, CAMPUS-FRANCE, …) or a mission order does not replace the reward that remains due.

  • For all internships EXCEPT those funded by the CNRS:

The intern welcome form is mandatory for all interns welcomed to LOCEAN’s premises, whether the internship is paid or unpaid, or whether it is funded by a source not managed by LOCEAN. The form must be completed as follows and sent to adm-support@locean.ipsl.fr before anything else and as soon as possible.

a) The supervisor completes the first box (in orange) and gives the form to the student,

b) The student completes Part 2 and sends the form to adm-support@locean.ipsl.fr with the documents listed at the bottom of page 1.

c) The internship agreement signed by the student and the supervisor is sent by the student to adm-support@locean.ipsl.fr. Ideally, this should be sent at the same time as the intern welcome form and supporting documents b).

IMPORTANT: Applications to host a trainee must be sent to adm-support@locean.ipsl.fr 5 weeks before the start of the placement. Once the internship agreement has been signed by LOCEAN management, it must be returned to the educational establishment for signature by the course leader to ensure that the subject of the internship corresponds to the educational objectives of the course. Please do your utmost to respect these deadlines.

  • Special case of internships remunerated by the CNRS:

As part of its efforts to improve equal opportunities in internships, the CNRS has implemented a specific procedure:

a) Internship offers funded by the CNRS must be published for at least 21 days on the application https://emploi.cnrs.fr.

b) Recruitment will take place on https://webcontrat.cnrs.fr/canope.

c) The internship agreement signed by the student and the supervisor and supporting documents must be submitted on this platform.

In this case, the procedure via the welcome form is no longer necessary.

 

See the explanatory presentation (in French) given by Eric Fourlon on 10 February 2025.

 

2. Internship agreement

 

The internship agreement is issued by the student’s educational secretariat.

  • For all internships EXCEPT those funded by the CNRS:

a) It must be completed in at least three copies (one copy for each signatory to the agreement) by the student and their supervisor and signed by both of them.

b) It is then sent by the student to LOCEAN for signature by the DU at adm-support@locean.ipsl.fr. Ideally, this should be sent at the same time as the intern welcome form and supporting documents. Otherwise, please keep the same ticket number as when sending the form and supporting documents. In this case, the internship agreement is sent to LOCEAN (and under no circumstances directly to the tutelle) by the student.

c) It will be returned by email to the student as soon as it has been signed by the DU, who must then have it signed by the academic supervisor at their educational institution.

d) Finally, the student must send a final copy with all signatures by email to LOCEAN at adm-support@locean.ipsl.fr, keeping the ticket number that was generated during your previous exchange.

  • For internships remunerated by the CNRS:

a) It must be completed by the student and their supervisor and signed by both of them.

b) It is then uploaded along with all your supporting documents to https://webcontrat.cnrs.fr/canope. In this case, the internship agreement is sent directly to the tutelle without going through LOCEAN.

c) It will be returned after being signed by the CNRS, and the student must then have it signed by the academic supervisor at their educational institution.

d) Finally, the student must upload a final copy with all signatures.

 

Note: If the internship agreement is not signed by the student and the tutor, it will be returned to the student.

 

How do I fill out the internship agreement?

  • Use the internship agreement template provided by the school/university.

 

Information about the host organisation (paying body)

As indicated in the appendix to the application form (see 1. above), the host establishment is the establishment that pays the placement fee. If the placement is not subject to a bonus (placement lasting less than 44 days or salaried student), the signatory is the establishment that owns the premises hosting the LOCEAN, i.e. Sorbonne University.

 

If the paying body is SU or for a non-remunerated traineeship, the following information must appear on the agreement

  • Name of host organization Sorbonne Université : Sorbonne Université
  • Siret number of the host organisation (if the placement is taking place in France) : 130 023 385 00011
  • Head office address : 21, Rue de l’École de Médecine 75006 PARIS
  • APE code : 8542Z
  • Name and function of the legal representative of the host organization : Mme Nathalie DRACH-TEMAM, Présidente de Sorbonne Université.

 

If the paying body is CNRS, the following information must appear on the agreement

  • Name of host organization CNRS : CNRS-DR2 – Délégation Paris Centre
  • Siret number of the host organisation (if the placement is taking place in France) : 180 089 013 03720
  • Head office address : 16, Rue Pierre et Marie CURIE 75005 PARIS
  • APE code : 7219Z
  • Name and function of the legal representative of the host organization : M. Christophe GIRAUD, Délégué Régional.

 

If the paying body is IRD, the following information must appear on the agreement

  • Name of host organization IRD : Délégation Régionale Ile-de-France et Ouest
  • Siret number of the host organisation (if the placement is taking place in France) : 180 006 025 00027
  • Head office address : Campus Condorcet, Hôtel à projets, 8 cours des Humanités, 93322 Aubervilliers CEDEX
  • APE code : 7220Z
  • Name and function of the legal representative of the host organization : Mme Ana Claudia FONSECA BREFE, Délégation Régionale Ile-de-France et Ouest.

 

If the paying body is MNHN, the following information must appear on the agreement

  • Name of host organization MNHN : MNHN
  • Siret number of the host organisation (if the placement is taking place in France) : 180 044 174 00019
  • Head office address : 57, Rue Cuvier 75005 PARIS
  • APE code : 9103Z
  • Name and function of the legal representative of the host organization: M. Gaël CLEMENT, Directeur Dept O&E.

 

Information on the internship

  • The precise description of the activities that will be carried out during the internship
  • The skills that the student will have to acquire during the internship
  • The start and end dates of the internship
  • The total duration of the internship expressed in number of days (calculate number of working days) and hours (1 day = 7h)
  • The number of hours per week (full-time: 35 hours or part-time: x hours)
  • Special arrangements (specify the days of interruption of the course, travel…, attach a calendar if necessary)
  • The amount of remuneration
  • The address of the placement

 

3. Preparation for the arrival of the trainee

Once the administrative file (welcome form + supporting documents) is complete and the agreement is signed by the DU, Erika will send the following documents to be completed in order to prepare for the actual arrival of the trainee :

Please return these documents no later than 1 week before the arrival of the trainee.

IMPORTANT: regardless of the start date shown on the agreement, the trainee is not authorised to begin his/her placement until the agreement has been signed by all parties, without exception.

Paid trainee will be able to benefit in addition from the opening of an IZLY account for access to catering and the reimbursement of 75% of transport costs (only RATP or Vélib’ subscriptions).

The administrative team remains at your disposal and at the disposal of students for any further questions by e-mail at the following address adm-support@locean.ipsl.fr

Legal references

Internships are governed by a law that sets out the principles involved:

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